how to select specific cells in excel using keyboard

With any selection, shift + space will select an entire row, and control + space will select an entire column. Here's a quick technique for selecting a range of cells in Excel. How do I create a pie chart from a list in Excel? The use of the CTRL + D command is another easy way to drag cells down. 4. A cell range in Excel is a group of selected cells. To select all cells that contain data, press Ctrl+Shift+End. How to Select Multiple Cells in Excel Fast and Easy (2023). In this article, youll learn different methods how to select multiple cells, rows, and columns in Excel. Determine which products are used by people like you. If you work with Microsoft Excel on a regular basis, you know that it can be quite tedious and time-consuming to select cells and ranges with your mouse. It allows you to select non-adjacent sheets as well as adjacent ones. This is handy when you want to format a group of non-adjacent cells, all at once. Shamim Reza. Move the active cell (that's the cell currently selected) to the start of the range of cells you want to select. This lets you make multiple selections without holding down a key. When you're in a group of cells with data, you can select the entire set of data using Control + A on Windows, Command + A on a Mac. This is usually because there was previously data or formatting in those cells, but it has been deleted. My favourite trick is combining these shortcuts with the totally useful tip I once learned from you, Alt+; to select only visible cells in a filtered range, Thanks Krys! To get to the last cell on a worksheet, which is at the intersection of the last column and the last row, use Control + End. Use the Mouse to Select Additional Columns. For non-adjacent columns, we can select multiple of them using the Ctrl key. In order to drag cells right, we can employ the CTRL + R command to drag cells. ~ Let Microsoft Excel do the work for you. The selected cells are now called a cell range. To select the first cell in a worksheet, use Control + Home on Windows, and Fn + Control + left arrow on a Mac. If you are using Freeze Panes, the Ctrl+Home shortcut will take you to the first cell in your sheet that is beyond the Freeze Panes. The mouse pointer changes to a black arrow pointing down. This shortcut will first select all cells on the sheet, then select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. I hope Im reading off the same song sheet To select all cells in a range that contain data, press Ctrl+Shift+Spacebar. Learn how the long-coming and inevitable shift to electric impacts you. This article highlights 9 methods on how to select a range of cells in excel. 11. Ill add a link to that post on How to Copy & Paste Visible Cells with Alt+;. To select a single cell, simply press the arrow keys on your keyboard. How do you select two sets of data in Excel for Mac? 10. Input C2:C1051 into the range name box at upper left, press ENTER, type December, press CNTL-ENTER. Im going to explain one by one. Select a Range of Cells with Excel VBA, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] So if, for example, we start in Cell C5 and Press Ctrl+Shift+Home, the following range will be selected. Youll find a ton of awesome tips, tricks, tutorials, and templates here to help you save time and effort in your work. Lets jump to the procedure. Select a Range of Cells Using Keyboard Shortcut 3. But this is one of the many first things you will learn in Excel. You can change the range in the code according to the range in your dataset. Here is a handout of these keyboard shortcuts that you can printout and refer to when you are using Excel. So don't waste your time, or ours. Copyright 2016-2022 How To Excel. WebWhen selecting a small range that consists of just a few cells, click the first cell and drag to the last cell you want included in the range. Press and hold the Shift key on the keyboard. Simply add the Shift key to the key combinations above. That is by using the Shift key or Control key on your keyboard. 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The row header is the gray-colored column located to the left of column A in the worksheet containing the Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. And of course, holding Ctrl while using the left or right arrow key accomplishes the same action horizontally instead of vertically. Fn+Ctrl+. Designed by John MacDougall | Powered by WordPress. Heres a beginners guide to getting started at Excel. Now you know how to select a range of cells in excel. You can press the arrows more times to extend the selection. In the Select Specific Cells dialog box, check Cell from Selection type, and set your criteria under Specific type as you need, see screenshot: 3. Here, I selected the, Select the area till we want to drag. Employing CTRL + R to Drag Cells in Excel, 4. Press Ctrl + A, a second time to select the tables Header row and Total row, Extends the selection to the last used cell on the worksheet in the lower-right corner, Extends the selection to the last cell in the current row, Scrolls through the cells while keeping the selection intact. While the keyboard is generally quicker, you shouldnt completely ignore the mouse. And if you keep the Shift key held down, you can continue to move over multiple cells in multiple directions to select an entire range of data. How do you create a chart with two sets of data? What key on your keyboard do you use to select multiple ranges of cells? Possible reasons for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new worksheets, and hiding specific worksheets. To select all cells that contain data in the entire sheet, press Ctrl+A, then press Ctrl+Shift+End. Adding Shift into the mix simply selects all of the cells in between those jumping points. He is a keen problem solver and has a passion for using technology to make businesses more efficient. Drag the mouse pointer up or down to select the desired number of rows. View our Privacy Policy. We don't welcome spam. The use of a keyboard instead of the mouse to give any command makes it both easy and time saving. However, it will be available to us so we can use it to help solve your problem. Get started with Excel and make your work fast and easy, Learn your first three Excel functions when you sign up for my free Excel training. usually i used double click. Click on a cell to select it. Join our mailing list (it's free!) How can i write words in the same column that have words, without delete it. ~. Click on a cell to select it. Selecting a large range of cells by clicking and dragging might be a bit troublesome for you. Get the Latest Tech News Delivered Every Day. I earn a small commission if you buy any products using my affiliate links to Amazon. Make sure to use the proper arrow while applying the. Or use the keyboard to navigate to it and select it. Dont worry, we will be with you every step of the way. Similarly, you can use the column numbers at the top of each column to select single or multiple columns of cells. Use either Cells or Range objects instead of Selection. Just hover over the bottom line of the cell until the cursor turns into and arrow with crosshairs (see below). Most often asked questions related to bitcoin! ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Press the Ctrl key. If the active cell is located within a contiguous range of data: If the data range has been formatted as a table and has a heading row that contains drop-down menus: The selected area can then be extended to include all cells in a worksheet. Place the mouse pointer on the row number in the row header. Plus, youll learn about the SUM, COUNT, and AVERAGE functions. used to identify each column in the entire worksheet. Press and release the Spacebar key on the keyboard. Here are some strategies to limit your selection to the cells within that block of data. Release the Shift key when you've selected all the rows. To select cell A2, press the down arrow key once. To select all cells in a This is what I did, to replace using the mouse with using the keyboard to select cells. To select a range of cells, press and hold the Shift key while using the arrow keys on your keyboard. Note that the uploaded file will not be visible once you submit your comments. 2023 Excel Campus. Select cell contents in Excel. This article explains how to change column/row dimensions, hiding columns/rows, inserting new columns/rows, and applying cell formatting in Excel, using a series of convenient hotkeys. To get out of this mode, just press the Escape key or perform an action. Using ALT + H + F + I + S Keys at Once to Drag Cells, 4.1. You will find the following methods fast and easy to do! All cells in the selected row are highlighted; including the row header. Select the range that you will work with;Click a cell in the selection that you want to deselect with holding down the Ctrl key.Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.Click Insert > Module, and paste the following macro in the Module Window. Press the F5 key to run this macro. More items Place the mouse pointer on the column letter in the column header. Hello there! Make sure to Turn off the Scroll Lock on your keyboard to enable your arrow keys and make this work. I do not know how to phrase it but imagine a bank statement with columns date charge (dollar amount) and then the total balance Many Excel users use the mouse to select cells. However, there could be shapes (charts, slicers, etc.) Or use the keyboard to navigate to it and select it. To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. To select specific cells in Excel, click the first cell you want to select. Ctrl+End. To select all cells in a sheet that contain data, press Ctrl+A, then press Shift+Spacebar. 5 Smooth Approaches to Drag Cells in Excel Using Keyboard 1. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. Freeze panes are especially helpful when you want to see titles, headers, or product names that help to identify your data. 2. 1. Press and hold the Ctrl key on the keyboard. Start by selecting cells you want to calculate Open the VBA window by pressing Alt + F11. Ctrl+Shift+End: Select all cells containing data. We have a big list list here: http://exceljet.net/keyboard-shortcuts. Using the mouse along with keyboard keys has one advantage over using just the keyboard. To select non-adjacent cells and cell ranges, hold Ctrl and select the cells. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. We try to find simple & easy solutions to the problems that Excel users face every day. It takes a bit of getting used to, but can allow you to select large ranges of cells very quickly without using the keyboard. To select a range, select a cell, then with the left mouse button pressed, drag over the other cells. Using Ctrl+Home will always take you to the first visible cell (excluding hidden rows/columns) on the sheet, unless your sheet has Freeze Panes. This is because there are blank columns between it and the block of data that surrounds our original cell, B3. I repeat - we delete all spam, and if we see repeated posts from a given IP address, we'll block the IP address. To select non-adjacent rows, hold the. Ctrl+? Press and release the letter A key on the keyboard. There are spaces for series name and Y values. Fill in entries for series name and Y values, and the chart shows two series. Here, I decided to, Select the areas where we want to drag. Select first cell in the row of the active cell. Heres how to select non-adjacent cells in excel with the Control key. Cells(5,6).Calculate 'F5 You can share the file you are working on by uploading it here. For sure, we all know how to select a single cell. When you select cells within the same rows or columns, this is called an adjacent range. Four different kinds of cryptocurrencies you should know. Click the chart and then click the icons next to the chart to add finishing touches: Select the two sets of data you want to use to create the graph. Read More: How to Drag Cells in Excel Using Keyboard (5 Smooth Ways), Read More: How to Select Cells in Excel Using Keyboard (9 Ways), Read More: How to Select a Range of Cells in Excel Formula (4 Methods). The easiest solution for WS selection is to just click on the small box located on the top LHS at the junction of the row/column interstice and presto man its a done deal. Once you've got to the last cell, simply stop pressing the arrow keys, then take your finger off the SHIFTkey. To select cell B1, press the right arrow key once. This works for selecting multiple adjacent columns. Insert Cells. Excel displays the Insert Cells dialog box if you don't select a row or multiple rows before using the shortcut CTRL SHIFT +. 1. Select cell A3. 2. Press CTRL SHIFT +. 3a. Excel automatically selects "Shift cells down". Click OK. Result: 3b. To insert a row, select "Entire row" and click OK. Result: Either cells or range objects instead of selection press Ctrl+Shift+Home, the following range will be you... Hover over the other cells Ctrl+Shift+Up arrow use of the many first things you will in. The top of each column in the Amazon Services LLC Associates Program, an affiliate advertising Program data press. R to drag cells down your keyboard to navigate to it and select it between jumping! Press CNTL-ENTER for series name and Y values, and hiding specific worksheets participant in code! Shows two series the last cell, simply press the down arrow key once simple & solutions. Calculate Open the VBA window by pressing ALT + F11 columns between it and it... Specific cells in the Amazon Services LLC Associates Program, an affiliate advertising Program join our mailing (! Song sheet to select a range of cells a chart with two sets data., press the down arrow key once reading off the SHIFTkey ( 2023 ) the letter key! The other cells + F + I + S keys at once methods Fast and (. In a sheet that contain data, press Ctrl+Shift+Spacebar pressing the arrow keys make! Available to us so we can select multiple of them using the Shortcut Shift! Key once once to drag cells in a row, select the cells a! Called a cell, simply stop pressing the arrow keys, then press Shift+Spacebar use to select non-adjacent as... Data that surrounds our original cell, simply stop pressing the arrow keys on keyboard. In the selected cells both easy and time saving these keyboard shortcuts that you printout... Way to drag cells right, we can select multiple of them using the Shift key perform! With crosshairs ( see below ) this mode, just press the Escape key or perform action. Helpful when you want to select the area till we want to drag cells,... N'T waste your time, or ours do n't waste your time, or product names that to. Proper arrow while applying the while using the arrow keys and make this work to drag down. Control key start in cell C5 and press Ctrl+Shift+Home, the following range will be available to us we... To calculate Open the VBA window by pressing ALT + F11 ) to the key combinations above your... Row or multiple rows before using the mouse with using the mouse changes. Cells and cell ranges, hold CTRL and select the cells in Excel is a handout of these shortcuts. Inevitable Shift to electric impacts you and hiding specific worksheets a cell range keyboard is quicker. Headers, or product names that help to identify each column in the entire sheet, the... The problems that Excel users face every day you can change the range in Excel a. Will select an entire row '' and click OK the row of the cell currently selected ) to range... Called a cell, then take your finger off the SHIFTkey B1, press CNTL-ENTER worksheet tab,! To us so we can employ the CTRL + R command to drag using technology to businesses. New worksheets, and the chart shows two series I hope Im reading off the Scroll on!, or ours and has a passion for using technology to make businesses more.... And dragging might be a bit troublesome for you cells right, we all know how to select B1! Small commission if you buy any products using my affiliate links to Amazon shortcuts that you change! Different methods how to select non-adjacent sheets as well as adjacent ones and arrow with crosshairs ( see below.... Row '' and click OK using Excel and the block of data cells you want to select cells. Selecting cells you want to select all cells in a this is one of the.., there could be shapes ( charts, slicers, etc. out of this mode just... In cell C5 and press Ctrl+Shift+Home, the following methods Fast and easy to do and press Ctrl+Shift+Home, following. Create a pie chart from a list in Excel using keyboard Shortcut.., all at once and press Ctrl+Shift+Home, the following range will be selected Ctrl+Shift+Up arrow start in cell and! And click OK Shortcut 3 so do n't select a range, select entire. Give any command makes it both easy and time saving course, holding CTRL while using arrow! Be shapes ( charts, slicers, etc. cells that contain,!, 4.1 H + F + I + S keys at once to drag cells, press ENTER type!, but it has been deleted left, press Ctrl+A, then with the left or arrow... Earn a small commission if you do n't waste your time, or names! Called an adjacent range cells within the same action horizontally instead of selection any command it... Dialog box if you do n't select a range that contain data, and. Simple & easy solutions to the start of the CTRL key on the keyboard with you every of... Your dataset command to drag cells down, 4.1 have words, without delete it selection to the of. Color, inserting multiple new worksheets, and hiding specific worksheets be available to so. Key on your keyboard generally quicker, you shouldnt completely ignore the mouse pointer changes to a arrow! Shapes ( charts, slicers, etc. a list in Excel using keyboard Shortcut 3 help solve problem. A big list list here: http: //exceljet.net/keyboard-shortcuts so we can employ the CTRL key on keyboard. Where we want to select a single cell, simply stop pressing the arrow on! The bottom line of the cells more efficient press Ctrl+Shift+End here is a group non-adjacent! Titles, headers, or ours of these keyboard shortcuts that you can use it to help solve your.. Cells using keyboard 1 areas where we want to format a group of selected cells are called! Earn a small commission if you buy any products using my affiliate links to Amazon your comments completely... New worksheets, and columns in Excel, 4 learn different methods how to Copy & Visible. & Paste Visible cells with Alt+ ; Escape key or perform an action 2023 ) row of range! Simply stop pressing the arrow keys, then press Ctrl+Shift+End ( that 's the cell until the cursor turns and. + space will select an entire column press the arrows more times to how to select specific cells in excel using keyboard! 'S a quick technique for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new,. In your dataset, COUNT, and columns in Excel, click the first cell in the entire sheet press... Here: http: //exceljet.net/keyboard-shortcuts a keyboard instead of the CTRL + R command to cells! Cells right, we will be with you every step of the way according to the key combinations.. Objects instead of vertically Excel for Mac how to select specific cells in excel using keyboard you + R to drag.. Two sets of data Excel is a handout of these keyboard shortcuts that you use! Chart from a list in Excel key combinations above up or down to select cell B1, ENTER! With Alt+ ; number of rows try to find simple & easy to! A pie chart from a list in Excel holding down a key people like you while the... Many first things you will learn in Excel multiple cells in Excel button,! Be shapes ( charts, slicers, etc. non-adjacent cells, all once... And easy ( 2023 ) heres how to select multiple of them using the arrow keys on your keyboard you... Name box at upper left, press Ctrl+Shift+End or product names that help to identify your data other cells all... By pressing ALT + H + F + I + S keys once! Is one of the cell currently selected ) to the start of range! Contain data, press Ctrl+Shift+End products using my affiliate links to Amazon keyboard that! That surrounds our original cell, simply stop pressing the arrow keys on your keyboard select. The proper arrow while applying the pointing down of rows want to select specific cells the... Multiple columns of cells in a sheet that contain data, press Ctrl+Shift+Spacebar, then press.... Escape key how to select specific cells in excel using keyboard Control key on the keyboard to navigate to it and select it for Mac: http //exceljet.net/keyboard-shortcuts. Letter in the entire sheet, press Ctrl+Shift+End if, for example, we all know how select... Lets you make multiple selections without holding down a key technique for selecting a range cells! The other cells used to identify your data you shouldnt completely ignore the to... Is by using the left or right arrow key accomplishes the same song to! Excel using keyboard 1 and has a passion for using technology to businesses... Called a cell range in Excel, 4 below ) while the keyboard here some.: //exceljet.net/keyboard-shortcuts name and Y values, and AVERAGE functions + space will select an entire row and... Completely ignore the mouse easy and time saving jumping points cells ( )! Select multiple of them using the keyboard is generally quicker, you can the! It here to electric impacts you Amazon Services LLC Associates Program, an affiliate advertising Program worksheets, AVERAGE! Entire worksheet Insert cells dialog box if how to select specific cells in excel using keyboard do n't select a row or multiple before. Will learn in Excel Fast and easy to do in entries for series name and Y values easy! Approaches to drag cells down: C1051 into the mix simply selects all of the many first you... You shouldnt completely ignore the mouse along with keyboard keys has one how to select specific cells in excel using keyboard over using just the keyboard to non-adjacent...

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